Thursday 26 January 2017

How to Find the Best Photocopier ?

Finding the best photocopier machine for your office can be quite a daunting task. It may seem like a simple purchase, but there are a lot of considerations to take into account before making your decision. After all, a photocopier is not just a purchase, but an important investment in your office.

The first consideration that a lot of people to not realize when it comes to photocopiers is its size. A photocopier does not simply occupy the space on which it is located, but it also requires space in its front and sides to ensure optimum usage and maintenance. You should always take note of the actual office space you can dedicate to the machine itself. Then try to create a good flow of traffic towards and around the machine to ensure that it is not in the way and is also accessible to the people who need to utilize it. Do not forget that photocopiers also consume paper and ink or powder and that you should also make provisions for these as well.



The next consideration is the power consumption of the machine. Photocopier Machines tend to be left powered on most of the time. This means that the machine will be continuously using electricity. Try to stick to models that use modest to small amounts of power as opposed to power-draining photocopiers. These will help you lower the overhead cost. Also, less power consumption is a sign of good manufacturing quality. Most photocopier machines these days feature low wattages suited for office use.

Another important aspect is ease of use. No matter how many features a copier may have, if your employees cannot figure it out, then you are better off with a machine that has lesser features but is easy to handle. This will also save you time training personnel to use a complicated machine. Even better, this will help prevent problems caused by misuse of the machine due to lack of familiarity with the photocopier.

Now we look into the machine itself. Photocopiers possess two distinct traits, one is speed, and the other is quality. These factors are not reliant on each other and neither one should be compromised if both are deemed important.

Speed is shown as the number of copies a machine can duplicate under a given amount of time. This is greatly improved by machines that feature good sorting provisions and the ability to copy multiple consecutive sources. While the photocopying speed alone speaks volumes for any machine, the time that personnel take sorting the copies or preparing new sources consume a lot of time and should be considered as well.

Quality is based on the actual copies being produced. If your office requires good clear copies particularly with fine details, then you may opt to select a photocopier that is best suited to the task. On the other hand, it is equally wise to foresee what quality levels you may need.

With these considerations in mind, do not forget that photocopiers, like other electronic machines require occasional maintenance and repair. Looking for a supplier with good service coverage and warranty would also be a wise choice.


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